Privacy Policy
Last updated: July 2026
1. Overview
This Privacy Policy describes how Promoting USA collects, uses, and protects information accessed through our internal QuickBooks Online automation application[cite: 1]. This application is for internal use only and is not available to the general public[cite: 1].
2. Information We Access
Through the QuickBooks Online API, this application accesses the following data types[cite: 1]:
| Data Type | Purpose |
|---|---|
| Customer invoices (Accounts Receivable) | Cash flow projection — incoming payments[cite: 1] |
| Vendor bills (Accounts Payable) | Cash flow projection — outgoing payments[cite: 1] |
| Vendor/supplier information | Talent identification and payment mapping[cite: 1] |
3. How We Use the Information
All data accessed is used exclusively for[cite: 1]:
- Generating internal operational cash flow reports for The Talent Lab SRL[cite: 1].
- Analyzing payment patterns and projecting financial balances[cite: 1].
- Producing automated reports reviewed and approved by the Finance Manager[cite: 1].
The data is not used for marketing, advertising, or any purpose other than internal financial reporting[cite: 1].
4. Data Storage
Financial data processed by this application is stored in Google Sheets spreadsheets owned and controlled by Promoting USA[cite: 1]. Data is processed in real time and written to internal spreadsheets accessible only to authorized personnel[cite: 1]. No data is stored in external databases or third-party services beyond Google Workspace[cite: 1].
5. Data Sharing
We do not sell, rent, trade, or share any financial data accessed through QuickBooks Online with any third parties[cite: 1]. All data remains within the Promoting USA / The Talent Lab internal systems[cite: 1].
6. Data Security
Access to QuickBooks Online is secured via OAuth 2.0 authentication[cite: 1]. All data transmission is encrypted via HTTPS[cite: 1]. Access to the automation system and generated reports is restricted to authorized personnel only[cite: 1].
7. Data Retention
Financial reports generated by this application are retained in Google Sheets for operational purposes[cite: 1]. QuickBooks Online data is not permanently stored by the application — it is read, processed, and written to reports in real time[cite: 1].
8. Your Rights
As this is an internal application, all data belongs to Promoting USA and The Talent Lab SRL[cite: 1]. Authorized users may request access to, correction of, or deletion of stored reports by contacting the system administrator[cite: 1].
9. Contact
For privacy-related questions regarding this application[cite: 1]: